TECH2200 IT Project Management Report 2 Sample

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TECH2200 IT Project Management Report 2 Sample

Your Task

Your second assessment in this subject requires you to create a detailed Project Management Plan (PMP) based on the Business Case you have created in the first assessment. The PMP has detailed management plans for scope, time, cost, team, and communication, plus a thorough risk analysis by using the Risk Matrix. which provides a comprehensive guide and recommendations for the project execution, control, and monitoring after it is approved.

Assessment Description

A Project Management Plan is a project management document that outlines the details of what, how, when and what if of a project’s execution. It is presented in a well-structured written document to all key stakeholders so that they can gain a comprehensive understanding of the plan to execute the project. A PMP is essential to project success, and it causes failure if we don’t get it right in the first place. The Risk Analysis using the Risk Matrix is based on two factors: the likelihood that the risk event will occur, and the potential impact that the risk event will have on the project. In other words, it's a useful tool that helps you visualise and understand the risk so that we can make good recommendations to the project. A thorough understanding of how to write a Project Management Plan and Risk Analysis must be demonstrated in this assessment.

The learning outcomes you will demonstrate in performing this assessment includes:

Assessment Instructions

Based on your approved business case, you are required to create a Project Management

Plan to cover the following:

1. Executive Summary

a) Provide a high-level introduction of what your report will cover about the Project Management Plan

b) Include the purpose of the Project Management Plan

2. Project Goals

a) Include a summary of what the project will achieve (at least 4)

3. Scope Statement

a) Expand the 2-levels WBS in assessment 1 into a 4-levels WBS (refer to below example)

• The WBS will outline what are in-scope

b) Out of scope (at least 4)

• This section details the work which are not included in this project so they should not be performed


4. Time Management

a) Develop a Gantt Chart using MS Excel, GanttProject, or ProjectLibre based on the WBS

• Demonstration will be covered in Week 7 (Project Management Tools)

5. Cost Management / Budget

a) Develop a budget plan based on the WBS (Cover all level 4 WBS items)

• Hint: create a table to list items based on WBS and calculate the estimated cost

6. Team Management

a) Develop a team / recourse plan (at least 6 team members)

• Hint: create a table to outline: Name, role, skills

7. Communications Plan

a) Develop a communications plan by using communication matrix (at least 6)

8. Risk Analysis

a) Analyse the risk by using Risk Matrix to cover:

• The major risks (at least 6)
• Their likelihood (rate 1 – 5), the consequence on the project (rate 1 – 5)
• The cause of the risk
• The response that will be undertaken
• The resources that will be used in the response
• The owner of the risk is in terms of monitoring, acting, and reporting

b) Provide at least 3 recommendations based on the risk analysis

Solution

1. Executive Summary

As discussed, a project management plan can be defined as the measure required for planning, coordinate by which the project objectives can be fulfilled. The main purpose for the project management planning is for the successful completion of the project and also to measure the performance of the project (Suresh and Sivakumar, 2019). University Assignment Help, The reason for implementing project management plan is to successfully complete the project efficiently and as intended by reducing the overall cost and to fulfill the project goals as per the customer’s requirements (Hajj and Zraunig, 2018). The main purpose of the document is to develop project management plan for developing web solution for GoNative. The scope of the project is clearly defined in the document and an accurate estimation of cost and time schedule has been done.

2. Project Goals

The main goals of the project are as following:

1. An online e-commerce web solution will be developed for the company by which customers can make online orders and the delivery agents can make deliveries on the registered addresses.

2. The project will also include the development of the social media strategy by which the company can mark their presence on social media. This will help in better communication among worldwide consumers and the team.

3. The project will be cost effective and that can help in bringing maximum profitability in the long run.

4. With the implementation of the online solution, more number of customers can be attracted through virtual channels. Hence, this will help in improving website traffic.

3. Scope Statement

A scope statement is the main step that needs to be defined correctly for better management of the project. A scope statement basically includes the processes that are required for fulfilling the project goals. This is to define the project boundaries (Mirza, Pourzolfaghar and Shahnazari, 2013). The scope statement for the GoNative web solution project is:

To develop an e-commerce web solution that can help in attracting more number of customers by providing an online system by which customers can make online orders and their deliveries will be done at their doorsteps. This will be a cloud based system in which a contract will be made by the third party cloud vendor. All hardware equipments are configured and installed at the company’s premises for better data security. The project will further includes developing a social media strategy that can help in increasing web traffic and getting more requests for the website. A proper product range will be prepared by the management and catalogue of each will be displayed when a customer inquires a product on the site.

3.1. Work Breakdown Structure (WBS)



3.2. Out of Scope

The project work that are not included in this project are listed below:

• The manufacturing of new innovative products will be out of the scope of the project.
• Any type of payment processing will not be a part of the project as this will be handled by third party banking application.
• Any type of change in requirements will not be welcome by the project team.
• The logo designing will not be a part of the project.
• All type of the data entry will be done by the company only as this will not be included in the scope.

4. Time Management

Time management is the critical process in the project management plan. An efficient time management process includes developing work break down structure, identifying interdependencies, sequencing those tasks and estimating the duration required for each task. Gantt chart plays an important role for developing a time management process. This is mainly a bar chart used for depicting the schedule of the project (Jainendrakumar, 2015). In this scenario, MS project has been used for developing time management plan.

GANTT Chart

The gantt chart in the project management plan is a timeline that is used to represent the schedule of the project. It is a critical step as the project required to be completed within the scheduled timeline, otherwise the project many get fail. Therefore, the project manager must estimate the schedule by considering all aspects of critical processes and delays that can be caused by these critical processes.

5. Cost Management/ Budget

The second most critical part of the project is to develop a cost management plan or budget. The project needs to be completed within the estimated budget. This can help in successful completion of the project. The project manager must be aware of cost of resources that are required for the successful completion of the project.

6. Team Management/ Resource Plan

In order to successfully complete a project, the project team plays an important role. The resource management can be defined as the process that is used for resource usage in order to achieve project goals as well as pre-defined project objectives. Many types of resources are required for an IT project that mainly include human resources, equipment, materials and so on. A human resource management plan is developed and utilized for implementation of the project (Dwivedula, 2019).

7. Communication Plan

8. Risk Analysis

8.1. Risk Matrix

9. Recommendations

1. In order to successfully implement the project, the project manager is required to have proper leadership qualities so that no confliction can occur among team members.

2. A proper project plan should be prepared that consists of any accurate estimation of schedule and budget.

3. The data security principles need to be implemented on priority basis. It consists of implementing data security methods like configuration of firewall and securing data in encrypted format so that any external vulnerability can be prevented.

10. References

Hajj, A. A. and Zraunig, M. M. 2018. The Impact of Project Management Implementation on the Successful Completion of Projects in Construction. International Journal of Innovation, Management and Technology, Vol. 9, No. 1, February 2018. Retrieved from - http://www.ijimt.org/vol9/781-MP1005.pdf

Jainendrakumar, T. D. (2015). Project Time Management in PMBOK for better Project Scheduling & Control. PM World Journal Vol. IV, Issue V – May 2015. Retrieved from - https://pmworldlibrary.net/wp-content/uploads/2015/05/pmwj34-May2015-Jainendrakumar-project-time-management-advisory.pdf

Mirza, N. M., Pourzolfaghar, Z. and Shahnazari, M. 2013. Significance of Scope in Project Success. Procedia Technology 9 ( 2013 ) 722 – 729. Retrieved from - https://www.researchgate.net/publication/275539061_Significance_of_Scope_in_Project_Success

Suresh, D. and Sivakumar, A. 2019. Impact of Schedule Management Plan on Project Management Effectiveness. International Journal of Engineering and Advanced Technology (IJEAT), Volume-9 Issue-1, October, 2019. Retrieved from - https://www.ijeat.org/wp-content/uploads/papers/v9i1/A1515109119.pdf

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